Fill your hygiene schedule. Recall the patients you haven't seen in 9 months.
Dental clinics live and die by recall. Clinic OS automates the calls, the SMS, the email — and the AI can even read the call recording to tell you exactly why a patient didn't book.
What Dental clinics see
Outcomes from live rollouts
92%
hygiene chair utilisation
up from ~76%
168
inactive patients recovered
in the first 6 months
$94k
production recovered
from the inactive list alone
< 12 days
to fully go live
Open Dental + Dentrix support
The four numbers that change first.
What an industry-average clinic looks like vs. what Clinic OS clinics in this discipline actually do.
Inbound patient calls answered
Industry
62%
Clinic OS
97%
Industry avg → Clinic OS pilots
Average no-show rate
Industry
20%
Clinic OS
8%
Industry avg → Clinic OS pilots
First reply to a new lead
Industry
~8 hrs
Clinic OS
< 60 sec
Industry avg → AI Receptionist
Front-desk admin hrs / week
Industry
11 hrs
Clinic OS
3 hrs
Clinic OS clinic average
Same clinic OS. Four reasons it fits your specialty.
Utilisation, patient commitment, calm front desk, outcome data — pick the chapter that lands for your team.
Maximize your treatment hours.
Your therapists are your revenue engine. Every minute they spend on no-shows, callbacks, or chasing payments is a minute lost. Clinic OS keeps them in treatment rooms.
- No-show recovery on autopilot
- Payment reminders + on-file payments
- Owner dashboard — therapist utilisation, live
The number that matters
+18%
Therapist utilisation after the first 90 days.
Pilot clinics
Patients who commit to full programs.
One-and-done patients kill your LTV. Reactivation + recall flows nudge patients to finish their program — without your team chasing them on a spreadsheet.
- Reactivation flow for dormant patients
- Recall cycles built into the patient record
- Patient-facing portal for self-rebooking
The number that matters
55%
Recall cycle conversion across pilot clinics.
Reactivation engine
Calm front desk, even on busy days.
Mondays don't melt the desk anymore. AI Receptionist absorbs the call surge, Copilot drafts replies, your front desk focuses on the patients standing in front of them.
- AI absorbs call + comms surges
- Front desk freed for face-to-face patients
- Sane week even when the schedule is full
The number that matters
11 hrs
Returned to the front desk every week.
Time-in-tools study
Outcomes data you can show insurers.
Pulse rolls up therapist outcomes, recall conversion, and treatment-completion rates by program. Reports you can hand to insurers, partners, or your board.
- Therapist-level outcome dashboards
- Program completion + adherence tracking
- Audit-grade export for insurers + partners
The number that matters
100%
Of outcome data traceable to source EMR rows.
Pulse data lineage
The reality
What hurts in a typical dental week.
Recall is a manual nightmare
Reception cold-calls inactive patients between cleanings. Hit rate is low and morale is lower.
Hygiene gaps cost thousands/week
Every empty hygiene chair is $150 missing.
Insurance claim status is a black hole
Patients call asking and reception has no answer fast.
Before · After
What changes once Clinic OS is live.
Hygiene utilisation
76%
92%
Inactive patient outreach
30 manual / wk
200 auto / wk
Recall → booking rate
18%
41%
Insurance answer time
5 min / call
Instant in inbox
Industry workflows
The dental flows we automate by default.
Out of the box — each one calibrated to your clinic in the first 14 days.
9-month recall waterfall
SMS · voice · email at the right intervals — accept rate 41%.
Hygiene chair fill
Reactivation list works the empty chairs automatically.
Insurance status sync
Status visible in inbox the moment patient calls in.
Treatment plan acceptance
Stale treatment plans get re-pitched with the right wording.
Missed-appointment recovery
Auto-rebooked within 48h via SMS + voice.
Our recommendation
The Clinic OS stack we'd build for you.
- AI Workforce books recall appointments automatically — SMS, voice and email simultaneously.
- Call IQ AI tells you exactly which calls converted and which didn't — and why.
- Sales Autopilot resurfaces patients overdue for 9+ months and books them.
A week running on Clinic OS
What changes for you.
Daily 9 AM
Sales Autopilot loads 15 overdue patients into the day's reactivation queue.
Daily PM
Call IQ AI summarizes every call: who booked, who hesitated, who needs a follow-up.
Weekly
Hygiene utilization above 92% — for the first time in 3 years.
“We recovered 168 inactive patients in the first 6 months. That's $94k in production we would have left on the table.”
— Office Manager · 3-chair dental practice
Common questions
What Dental clinic owners usually ask.
Also built for
Other clinics we serve.
Run your clinic. Not your tools.
Replace the messy stack with one calm OS. Fill the schedule, engage every patient, keep them coming back — without the tab-switching tax.
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